Administration Assistant

Location: Chester, Birmingham, Surrey, Leeds, Swansea  

The Opportunity

We are recruiting an Administration Assistant to support a Water Services Major Projects business unit. This is a key coordination role within a fast-paced, multidisciplinary programme environment, supporting leadership teams across major UK water infrastructure projects.

You will play a vital role in ensuring the smooth running of project administration, meetings, events, and stakeholder coordination across a dynamic delivery programme.

Key Responsibilities

• Provide day-to-day administrative support to programme leadership teams
• Manage diaries, calendars, and meeting coordination for senior stakeholders
• Organise meetings, workshops, and events (agendas, logistics, venues, catering)
• Prepare meeting packs, presentations, and supporting documentation
• Maintain action trackers, records, and distribution lists
• Support communication and information flow across project teams
• Coordinate hybrid team activities, away days, and leadership events
• Assist with document management and programme filing systems
• Ensure efficient and professional delivery of all administrative processes

Essential Skills & Experience

• Previous experience in an Administrative Assistant, Team Coordinator, or Executive Assistant role
• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple priorities in a fast-paced environment
• Confident supporting senior stakeholders and leadership teams
• Strong Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint)

Desirable Experience

• Experience within infrastructure, engineering, utilities, or project environments
• Exposure to large programmes or multidisciplinary teams
• Experience supporting hybrid working coordination and event planning

Attributes

• Proactive, organised, and solution-focused
• Professional, approachable, and collaborative
• Able to work independently and adapt to changing priorities
• Strong attention to detail and confidentiality awareness

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.  We actively recruit at all levels and this is a superb opportunity for any administrator looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.